Senior Project Manager Job Details

Arbor Scientia is a communication training and promotional medical education agency dedicated to serving clients in the health care industry worldwide. We are a dynamic, fast-growing company offering career opportunities to talented, creative, and driven professionals. If you have strong communication skills, a solid background in project management, and business savvy, you may be the right candidate to join the Arbor team. Our name means “Tree of Knowledge”—come learn and grow your career with us.

I.       Position Summary:

These projects include creation of promotional educational or training assets primarily for the pharmaceutical and biotechnology industries. The Senior Project Manager is responsible for overseeing the coordination, execution, and completion of high-profile accounts for our clients. This position requires frequent client communication and strict adherence to multiple simultaneous budgets and timelines. The Senior Project Manager must be experienced in a fast-paced office and have the ability to multitask and handle multiple projects efficiently within a team environment. This position must work collaboratively with other internal departments and contractors including, but not limited to content, editorial, graphics and multimedia, and technology, to ensure adequate resources and adherence to timelines and budgets for each given project. They will also distribute, monitor and adjust workload of various departments to ensure optimum efficiency. The Senior Project Manager must have experience with pharmaceutical industry project management and have a proven track record of team coordination and development. The Senior Project Manager must have excellent communication skills and be experienced in corporate communications. The Senior Project Manager is responsible for mentoring and managing the project management team and for reporting those efforts up through the Director of Client Services.

II.    Responsibilities and Principal Duties:

• Manages assigned projects
• Meets project objectives
• Identifies and communicates project goals
• Assists in creation of proposals and budgets
• Manages budget
• Creates and manages timeline
• Provides detailed tracking and status of project progress, issues, risks, etc
• Sets up/kick-off project internally and with client
• Manages appropriate internal staff to complete project related tasks
• Schedules and maintains regular client communications
• Recruits and manages faculty, communication coaches, and attendees
• Organizes meeting logistics
• Ensures compliance to client guidelines and participates in medical, legal and regulatory (MLR) reviews
• Completes post project reporting and budget reconciliation
• Provides and communicates detailed tracking and status of project progress, issues, risks, etc. both internally and externally
• Provides clear direction to team in order to flawlessly execute given tasks
• Develops and grows key relationships with clients and other industry leaders
• Maintains success and profitability of projects by working within timelines and budgets
• Determines project needs and identifies internal support required to complete objectives
• Reviews all project components for accuracy, relevance, and strategic direction
• Develops and delegates work to project associates and project managers
• Reviews the work of project associates and project managers
• Takes responsibility for communication of all aspects of project status both upward to the Director of Client Services and downward to the rest of the project management team
• The position requires travel throughout the United States

III. Job Demands:

• Ability to multi-task and handle multiple projects efficiently in a team environment 
• Excellent knowledge of project and meeting/logistics management principles
• Experience with managing projects with multiple moving parts
• Ability to work well under pressure
• Excellent employee interaction and communication skills
• Ability to work with all levels within the organization and accept constructive criticism
• Creative problem-solving skills, ability to work well with minimal supervision, dependability, and attention to detail
• Excellent organizational skills
• Self-motivation, with the ability to take the initiative to assume responsibility and ownership of challenges
• Results-driven work style, with a passion for achieving high levels of performance
• Project travel ranges from 30-50% depending on projects and workload

IV. Qualifications and Requirements:

A Bachelor’s Degree with 5-7 years of experience in the field or in a related area is required. A strong background with a communications agency serving the medical/pharmaceutical industry is required. Candidate must be proficient in Microsoft Office and MS Project applications and possess excellent written and communication skills and high attention to detail.

www.arborscientia.com

This is a full-time position in our offices. No freelance inquiries please. Applicants must be local or willing to relocate to the San Diego County area.